Author Archives: OneRecruit

GDPR Compliance

Starting from 25th May  2018, organisations that collect personal data of EU residents must become compliant with the General Data Protection Regulation (GDPR). GDPR is a new law that aims to strengthen people’s right to privacy and protect their personal data.

GDPR places the burden of ensuring compliance on your organisation, especially functions like recruiting which rely heavily on collecting applicants personal data.

Please note that OneRecruit is not a law firm and cannot provide legal advice. All information provided is general information only. It is not intended to constitute legal advice or seek to be the complete and comprehensive statement of the law, nor is it intended to address your specific requirements. Organisations should take independent legal advice regarding their own provisions for data protection.

To comply you need to create a privacy policy for recruiting

Your company must have a transparent privacy policy in place explaining how it collects, processes and protects data and giving instructions to data subjects on how to ask your company to delete and rectify their data. In addition to this privacy policy, your company may find it useful to have a privacy notice for recruitment. This note will address candidates directly and should include all information required by GDPR Article 13 and Article 14.

  • Include the name and contact details of your organisation. If you have appointed a Data Protection Officer (DPO), include their contact details as well.
  • A statement that any data requested will be used for recruitment purposes only. You need to explain your legitimate interest too.
  • The types of information about a candidate that reside in your company’s files. These could be contact details, social and professional profiles, education and work experience.
  • Who you will share the data with. For example, if you are a recruitment consultant, you may share this data with your clients.
  • Where you find candidate data. It’s important that you mention you use your sources lawfully.
  • Where the processing is based and where you store data. This is especially important if you transfer data outside the EU.
  • How long your organisation intends to store each candidate’s data. If this isn’t possible, you need to explain with what criteria you determine this period.
  • The applicants’ rights. These include the right to be forgotten, to rectify or access data, to restrict processing, to withdraw consent, to be kept informed about the processing of their data.
  • Instructions on how applicants can take action on the processing of their personal data. Let them know how to access their data or request that you delete, rectify or restrict processing of their data.
  • How you protect applicant data. You could sum up or link to your company’s general privacy policy which should include all the ways your company protects data (e.g. encryption, privacy by design.)

With OneRecruit you can change the default consent text and set-up automatic deletion of applicants in Settings > Compliance.



Export all applicant to CSV

It’s now possible to export all applicants to CSV for easy import into Excel or other program. Click Export all to CSV and it will automatically download applicants as a CSV file containing basic fields needed for reporting.


To comply with various countries legislation for storing applicant data you can set-up automatic deletion of applicants. Go to Settings > Compliance and select the period you want to keep applicant data for. You can configure period individually for Job positions and Talent pools.

Period starts once a job position has been closed.



Social media research tool

Candidates that login with Linkedin are in for a treat as our applicant tracking system will automatically provide a link from their application to their LInkedin Profile.

This new feature will totally enhance the experience for recruiters too.  Any person who is part of the hiring team will be able to link through to a candidate’s LinkedIn profile.

The other new feature that is also available for the hiring team is a link to Google the candidate.  By clicking on the blue “g” you automatically use the Google search engine to search for the applicant’s name and obtain their google ranking.  You may find some candidates do not rank at all or there are many people with the same name, however it is a starting point for the hiring team who use social searches for screening purposes.


Meet us in Las Vegas @Collision 5-6th May 2015

OneRecruit has been selected to attend Collision tech conference in Las Vegas on 5-6th May 2015.

Collision is the Web Summit’s sister went. Web Summit has become Europe’s largest tech conference attracting over 20,000 attendees from around the world. Collision is our vision for a new type of tech conference for America: A meeting place for people who are both building the companies of tomorrow and managing the companies of today.

Press release

OneRecruit v2.0.25 – Analytic charts

What’s new in OneRecruit v2.0.25

  • Analytics: View Applicants over time monthly for all your job positions or individually
  • Analytics: See how many viewed your job posting vs. applied for the job position
  • Analytics: See Top 5 referral sources to understand your applicant sources
  • Add company logo to applicant e-mails
Analytics: Applicants and Views

Analytics: Applicants and Views

Analytics: Applicant sources

Analytics: Applicant sources

OneRecruit v2.0.24 – Jobs Widget

Integrate Job openings with your website on your Career page have never been easier with the new Jobs widget.

Simply add the code (found in Settings > Jobs Widget) on your website and
your job openings will automatically appear. It will take less than 5 minutes to do.

Integrate Job openings with your website

Jobs Widget

OneRecruit v2.0.23 – Apply by E-mail

New features:

Applicants can apply by E-mail
Each job position now have a unique e-mail that you can show on your website, in a pdf or in a job ad in the newspaper. If an applicant applies by e-mail the applicant will automatically be added to your job position with any file attachments included. E-mail can be found in Job position settings.

  • Add Candidates manually from the Actions menu
  • Company can now manually add/delete documents for an applicant, set a document as main resume to be able to view resumé in browser
  • Documents are now searchable instantly after upload
  • Minimize/Maximise and Close Applicant window
Apply job position by email

Apply job position by email (Job settings)

Add Applicant Manually

Add Candidate Manually Dialog